Your organization can migrate email to Office 365 from other systems. Your administrators can migrate mailboxes from an Exchange Server or migrate email from another email system. And your users can import their own email, contacts, and other mailbox information to an Office 365 mailbox created for them. Your organization also can work with a partner to migrate email.
Migrate mailboxes from Exchange Server
For migrations from an existing on-premises Exchange Server environment, an administrator can migrate all email, calendar, and contacts from user mailboxes to Office 365.
There are three types of email migrations that can be made from an Exchange Server:
Migrate all mailboxes at once (cutover migration) or Express migration
Use this type of migration if you’re running Exchange 2003, Exchange 2007, Exchange 2010, or Exchange 2013, and if there are fewer than 2000 mailboxes. You can perform a cutover migration by starting from the Exchange admin center (EAC).
IMPORTANT: With cutover migration, you can move up to 2000 mailboxes, but due to length of time it takes to create and migrate 2000 users, it is more reasonable to migrate 150 users or less.
Migrate mailboxes in batches (staged migration)
Use this type of migration if you’re running Exchange 2003 or Exchange 2007, and there are more than 2,000 mailboxes.
Migrate using an integrated Exchange Server and Office 365 environment (hybrid)
Use this type of migration to maintain both on-premises and online mailboxes for your organization and to gradually migrate users and email to Office 365. Use this type of migration if:
- You have Exchange 2010 and more than 150-2,000 mailboxes.
- You have Exchange 2010 and want to migrate mailboxes in small batches over time.
- You have Exchange 2013.
Use Office 365 Import Service to migrate PST-files
If your organization has many large PST files, you can use the Office 365 Import Service to migrate email data to Office 365.
You can use the Office 365 Import Service to either upload the PST files through a network, or to mail the PST files in a drive that you prepare.
Migrate email from another IMAP-enabled email system
You can use the Internet Message Access Protocol (IMAP) to migrate user email from Gmail, Exchange, Outlook.com, and other email systems that support IMAP migration. When you migrate the user’s email by using IMAP migration, only the items in the users’ inbox or other mail folders are migrated. Contacts, calendar items, and tasks can’t be migrated with IMAP, but they can be by a user.
IMAP migration also doesn’t create mailboxes in Office 365. You’ll have to create a mailboxfor each user before you migrate their email.
After the email migration is done, any new mail sent to the source email isn’t migrated
Have users import their own email
Users can import their own email, contacts, and other mailbox information to Office 365.
Work with a partner to migrate email
If none of the types of migrations described will work for your organization, consider working with a partner to migrate email to Office 365.
|Use a third-party email migration tool
Migration tools can help speed up and simplify email migration. You’ll find a list of tools in the Office 365 Marketplace.
|Hire a partner to help migrate your email
Partners such as Carnnell and V23C can asssit